The scheme of “Grant for Organizing Conference (GOC)” is a grant scheme by the All India Council for Technical Education (AICTE), Department of Higher Education (DoHE). The scheme provides financial assistance to institutions for organizing conferences in various fields of technical education. Both Onsite Conferences and Online Conferences are supported. The objective is to promote high standards in technical education by way of extending opportunities to academicians and working professionals by providing a forum for sharing their knowledge, experiences, innovations, and inventions.
Objectives
- Encourage academic discussions and exchange of ideas among researchers and professionals.
- Promote technical research advancements through paper presentations and publications.
- Provide networking opportunities for institutions, industries, and researchers.
- Enhance the quality of UG/PG projects and open new research avenues.
- Support collaborations between academia and industry.
Benefits of the Grant
Onsite Conferences
- National Level Conference: One-third of the total expenditure, up to a maximum of ₹3,00,000/-.
- International Level Conference: One-third of the total expenditure, up to a maximum of ₹4,00,000/-.
Online Conferences (Includes e-Conference, Virtual Conference, Web-Conference, and Digital Conference)
- National/International Level Conference: One-third of the total expenditure, up to a maximum of ₹50,000/-.
Funding is provided on a reimbursement basis after successful completion of the conference and submission of required documents.
Eligibility Criteria
To apply for the Grant for Organizing Conference (GOC), the applicant must meet the following conditions:
Institution Eligibility
- Must be an AICTE-approved institute with at least 8 years of existence.
- The department organizing the conference should preferably be NBA accredited.
- The institution can apply for a grant only once in two years.
Coordinator Eligibility
- Must be a full-time Associate Professor/Professor with at least 10 years of teaching and research experience.
- Must have organized at least three conferences for an international conference grant and at least one conference for a national conference grant.
Co-coordinator Eligibility
- Must be a full-time faculty member with at least 7 years of experience in teaching and research.
- Must have organized at least one conference if applying for an international conference grant.
Additional Considerations
- Conferences supported by professional bodies (IEEE, ASME, ASCE) or reputed research organizations will receive preference.
- 15% (for onsite conferences) and 25% (for online conferences) participation from other states is mandatory.
- Papers from the host institution should not exceed 10% of the total papers presented.
Application Process
Step-by-Step Online Application Guide
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Login to the AICTE Portal
- Visit AICTE Official Website.
- Click on “Web Portal Login”.
- Enter AICTE-provided credentials and log in.
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Apply for AQIS (AICTE Quality Improvement Schemes)
- Navigate to “AICTE Quality Improvement Schemes”.
- Select “GOC – Grant for Organizing Conference” from the dropdown menu.
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Enter Coordinator & Institution Details
- Fill in coordinator and co-coordinator details.
- Provide academic and research credentials.
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Justify the Conference Proposal
- Explain the conference theme, expected outcomes, and impact on students and faculty.
- Upload details of guest speakers and expected participants.
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Upload Required Documents
- Verified bank details and mandate form.
- Conference brochure and event plan.
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Validate and Submit
- Click on “Validate Application” to check for errors.
- Once validated, click on “Submit”.
Documents Required
Before Conference Approval
- AICTE approval letter for institution.
- Bank mandate form (Verified).
- Declaration certificate (Scanned PDF).
After Conference Completion (for reimbursement)
- Conference Proceedings Report.
- Feedback from Participants.
- Geotagged Photographs (Maximum 15 images).
- Audited Statement of Accounts (by CA for private institutions and Finance Officer for Govt. institutions).
- Supporting Bills & Receipts (Attested by Head of Institution).
Terms & Conditions
For the Coordinator
- Onsite Conferences must be conducted within 12 months, and Online Conferences within 6 months from the sanction letter date.
- Maintain an electronic record of all papers and participants.
- Ensure AICTE logo is displayed on all promotional materials.
- Maintain a dedicated conference webpage on the institute’s website.
For the Institution
- Changes in conference dates, coordinator, or venue require AICTE approval.
- 10% of AICTE funds must be reserved for SC/ST participant registration.
- If the conference is canceled, AICTE must be informed immediately.
Frequently Asked Questions (FAQs)
Q 1: What is the Grant for Organizing Conference (GOC) scheme?
The GOC scheme provides financial assistance to AICTE-approved institutions for organizing onsite and online conferences in the field of technical education.
Q 2 : What is the maximum funding available under this scheme?
- ₹3,00,000 for National Conferences.
- ₹4,00,000 for International Conferences.
- ₹50,000 for Online Conferences.
Q 3: Can institutions apply for the grant multiple times?
No, institutions can apply only once in two years.
Q 4: Who is eligible to be the coordinator for this scheme?
A full-time Associate Professor or Professor with 10 years of teaching & research experience and prior conference organization experience.
- Q 1: What documents must be submitted after the conference?
Institutions must submit: - Conference Report.
- Participant Feedback Forms.
- Geotagged Photographs.
- Audited Financial Statements.
Q 5: How soon should institutions apply for the grant?
- 6 months prior for National Conferences.
- 8 months prior for International Conferences.